Google offers a seamless integration between Google Docs and Gmail, enabling users to draft and refine emails with efficiency and collaboration. This guide walks you through the process of creating and editing emails in Google Docs, and seamlessly transferring them to Gmail when ready for dispatch.
Step-by-Step Guide: Drafting an Email in Google Docs
Access Google Docs Home Screen:
Open Google Docs and click on "Blank" in the top left corner, under "Start a new document."
Insert Email Draft:
Type “@email draft” and select the “Email draft” building block, or click on the "Email draft" building block button at the top of a blank Doc. Alternatively, go to the “Insert” menu, select “Building blocks,” and then choose “Email draft.”
Add Recipients:
Populate the "To" field with recipient email addresses. Optionally, type “@” and begin typing a contact's name to directly search from your contacts.
Fill in Subject:
Provide a relevant subject for the email.
Compose Email Message:
Craft the body of the email. Collaborate in real-time with team members, make simultaneous edits, track changes, add comments with feedback, and assign tasks. Utilize "Suggested Edits" to refine your message. For time-saving assistance, use "Help Me Write" to generate and polish a draft based on a prompt.
Preview in Gmail:
Once the email is drafted, click on the “Preview in Gmail” icon located on the left side of the draft. This action opens a new Gmail window with your email draft pre-filled. To make further edits, exit the window, refine the draft in Docs, and preview again.
Send from Gmail:
When satisfied with the email, click the “Send” button in the Gmail draft.
Conclusion:
By leveraging the seamless integration between Google Docs and Gmail, users can streamline the process of email drafting, collaboration, and refinement. This method ensures that emails are clear, concise, and error-free before being sent from Gmail, enhancing overall communication efficiency.
